Duty of Executive Committee Member

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World Wide Pressed Flower Guild

WWPFG
Promoting pressed flower art throughout the world

Executive Committee Member Duty

Secretary

1. Checking the Yahoo group messages for new membership applications

2. Entering the details of new members in the membership database when the payment comes in through the Guild's Treasurer.

3. Ensuring the accuracy of the database by entering all the changes in the members' contact information.

4. Emailing Guild Membership Certificates to the new members.

5. Correlating the renewal payments that come in through the Treasurer with the database during the renewal period at the end of the year

6. Updating the database with the new renewal information and removing the non-paying members.

7. Removing the non-paying members from the Guild's Yahoo group Members list during the renewal period.

8. Maintaining the Guild's Yahoo Group Members section.

9. Working closely with the Treasurer and New Members Director to ensure that all the Profiles are properly filled out and all the Guild's Yahoo group members have a Yahoo ID.

10. Contacting ‘email bouncing’ members.

11. Provide new Guild Members names to Newsletter Editor for newsletter

12. Sending announcements before and during the General Meetings, as well as the general messages pertaining to the Membership Renewal.

13. Archiving the reports and the Meetings messages after the closing of the Meetings.

14. Participating in the Executive Committee's votes and discussions

15. Producing Membership reports for all the General Meetings.

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