Duty of Executive Committee Member

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World Wide Pressed Flower Guild

WWPFG
Promoting pressed flower art throughout the world

Executive Committee Member Duty

Treasurer

1. Maintain bank account and PayPal accounts; track payments, balance books.

2. Pay the obligations of the Guild which consist of:

a. Webmaster and instructor payments

b. Web hosting payments

c. Web domain payments

d. Reimbursement of allowable expenses

-Postage, handling, envelopes, office supplies

-Payments for items of mutual interest to the Guild, such as competition

ribbons, class certificates, membership certificates, etc.

e. Advancements of payments for conference fees, which after the Conference will be reimbursed to the Guild

f. Serve to indemnify conference payments in the case that income from Conferences do not fully cover costs. This will be minimized through oversight and careful planning and shall be applied only to unpredictable cost overruns.

3. Accept income to the Guild in both the bank and PayPal accounts

4. Record the income and expenses of the Guild in both the bank and PayPal accounts by category, by type of payment.

5. Provide a semi-annual report to the Guild during meetings.

6. Provide budget and accounting information for purposes of income tax reporting and nonprofit tax exempt status.

7. Acknowledge receipt of and fill CD orders.

8. Acknowledge receipt of payment and notify Art Director when class payments are made, providing student

registration information if possible for ease of Artistic Director’s access.

9. Acknowledge receipt of membership payments and notify Secretary, President, New Member director of memberships.

Web Credits